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Standards of Academic Progress
The purpose of having standards of academic progress is to assist students in attaining their educational goals by providing a scale by which to measure progress toward graduation. A minimum institutional grade point average (GPA) of 2.0 is used at the College to determine satisfactory academic standing. Students who fall below this standard will be subject to institutional intervention strategies.
In order to remain in good standing, a student enrolled in classes and pursuing an associate degree, diploma, or certificate must achieve and maintain a minimum of a 2.0 institutional GPA, excluding exempted or transfer hours.
Other programs may have internally or externally mandated requirements that must be met. Such requirements are published in the Catalog in the section for those specific academic majors. Students participating in Federal Financial Aid or other student aid programs are subject to specific satisfactory academic progress requirements that impact continued eligibility. The College administers financial aid programs according to the regulations set forth by the United States Department of Education and other regulatory bodies. These requirements are articulated in the Satisfactory Academic Progress Federal and Other Student Aid Programs policy.
1. Good Standing: To maintain Good Standing, a student must meet the minimum institutional GPA requirements as stated above.
2. Warning: A student previously in Good Standing who falls below the minimum institutional GPA requirements as stated above will be placed on Warning for his/her next term of enrollment. A student who achieves a 2.0 institutional GPA at the end of his/her Warning term is placed back in Good Standing.
3. Probation: A student who has been on Warning for the preceding semester and whose institutional GPA does not meet the minimum requirements will be placed on Probation for his/her next term of enrollment. A student who achieves a 2.0 institutional GPA at the end of his/her Probation term is placed back in Good Standing.
4. Suspension: A student whose institutional GPA, at the end of the term of probation, does not meet the minimum requirements will be placed on Suspension and will not be permitted to register for the following academic term.
Determination of Academic Progress
1. Academic standing is determined during end-of-term processing; at which point, students are coded as follows:
Students in categories A and B above are notified by the Provost via email of his/her current status and the requirements that must be completed prior to registering for a future term. Students in category C are notified in writing of his/her status at the College. The student’s status will be indicated on his/her permanent academic record. Registration will be prevented for students on academic probation and suspension until he/she has satisfied all requirements as outlined below.
Requirements of Students on Warning
A student placed on Warning is encouraged to meet with his/her academic advisor to discuss the factors affecting his/her academic performance. When advisors meet with students, they will discuss various factors affecting academic performance, which may include the following:
1. Availability of counseling services (including career counseling)
2. Benefits of reduced academic load, if applicable
3. Need for developmental courses, if applicable
4. Importance of consistent class attendance and completing on time any course assignments and homework
5. Special needs services
6. Importance of effective study skills (including benefits of enrolling in COL 103 or COL 105)
7. Importance of effective time management skills
8. Availability of tutoring services and other support services (Learning Lab, Writing Center, etc.)
9. Minimum institutional GPA that must be achieved at the end of the term in order to restore good standing
10. Effect on GPA of repeating courses
11. Impact of registration holds
Requirements of Students on Probation
If the minimum institutional GPA is not achieved at the end of a Warning term, the student will be placed on Probation for the following term and a registration hold applied for that term. If the student registered during the priority registration period for the term he/she has been placed on Probation, the student will be encouraged to meet with the academic advisor to determine whether any schedule adjustments are needed. If adjustments are needed (add, drop, or withdraw), the advisor will override the academic standing allowing the student make the necessary changes. If the student did not register early, he/she must meet with an advisor prior to registering. The advisor will discuss with the student his/her academic progress. After discussion with the student, the advisor will override the academic standing allowing the student to register for courses.
Requirements of Students on Suspension
If the minimum institutional GPA is not achieved at the end of a Probation term, the student will be placed on Suspension and not allowed to register for the following term. During the registration period for the term following the Suspension term, the student must meet with a counselor in the Student Life and Development Office to discuss his/her academic progress and to identify appropriate actions to improve performance. The counselor will complete the Registration Approval form and require the student to submit it to his/her faculty advisor. The student will then submit the completed form to Student Records where staff will override the academic standing allowing the student to register for courses.
Students who have completed one term's absence on Suspension will continue to be identified as on Suspension for the term in which they return. If the minimum institutional GPA requirement has not been achieved at the end of the subsequent term, the student will not be allowed to register again without approval of the Academic Appeals Committee.
Academic Appeals Committee
The purpose of the Academic Appeals Committee is to hear student requests for reactivation after not returning to Good Standing after his/her suspension term.
2. Committee Membership
The Committee will be composed of the following:
• Provost, Chair
• Dean of Student Development
• One Credit Dean appointed by the Provost
• Three faculty appointed by the Provost
Upon written request of the student, an SGA representative may also serve on the Academic Appeals Committee.
3. Appeals Procedure
a. At least eight (8) weeks prior to the first day of classes of the reactivation term, a student desiring to have his record reactivated must submit to the Provost a petition for reactivation. The petition must include a complete explanation for the student’s poor academic performance. To the extent possible, verifiable documentation should also be included.
b. The student may appear before the Committee when it convenes.
The Provost will inform the student in writing of the Committee’s decision four (4) weeks prior to the first day of classes of the reactivation term. If the decision is to allow the student to return, the student will be placed on Good Standing and the Provost will inform the Registrar in writing or via email.
5. Appeals to the President
If the petition is denied, the suspension may be appealed to the President of the College, whose decision is final. The petition to the President must be submitted within three (3) work days of receiving the decision of the Academic Appeals Committee. The President will review all related information and will inform the student in writing of the final decision no less than ten (10) work days prior to the beginning of the semester in which the students desires to re-enter. A copy of the President's written decision will be sent to the Provost. If the decision is to allow the student to return, the student will be placed on Good Standing and the Provost will inform the Registrar in writing or via email.
6. Subsequent Reactivation
If after one year of no enrollment the student desires to return, he/she must submit a request in writing to the Provost at least eight (8) weeks prior to the beginning of the term in which he/she desires to enroll. The Provost may request a meeting with the student as part of the decision-making process. The Provost will inform the student of his/her decision in writing at least four (4) weeks prior to the beginning of the semester. If the decision is to allow the student to return, the student will be placed on Good Standing and the Provost will inform the Registrar in writing or via email. Academic standing for prior terms will not be altered in any way.