Word Accessibility Quick Tips

Add meaningful hyperlink text

• Use meaningful link text instead of long alphanumeric URLs.
• Avoid vague directives like “click here” or “learn more.”
• Include full title of destination page when possible.

Add alternative text (or alt text) to visuals

• Apply to pictures, charts, SmartArt, shapes, and embedded objects.
• Describe key details of the image content and purpose in clear, concise terms.
• Avoid repeating surrounding text, using file names, or using phrases like “image of.”

Use simple table structure

• If tables are necessary, avoid fixed widths and ensure mobile compatibility.
• Avoid nested tables, merged cells, or blank cells that confuse navigation.
• When possible, consider using formatted lists for simple data instead of tables.

Document heading styles

• Apply Heading styles in logical order (H1, H2, H3).
• Create short, descriptive heading text that explains document sections.
• Organize content into small chunks under each heading.

Download our accessibility ready Word templates for creating internal flyers.

Learn How to Make an Accessible Document in Microsoft Word through a series of videos from the Accessible Electronic Document Community of Practice (AED CoP).