Workday Implementation

Workday is a cloud-based Human Resources and Payroll platform. It provides employees with a convenient, self-service experience that makes it easier to access information, complete tasks, and keep personal records up to date. Because Workday is cloud-based, you can access it anytime from a computer, smartphone, or tablet.

Once implemented, Workday will replace our current HR, timekeeping and payroll systems with a single platform for HR, payroll, benefits and time. This includes systems like Banner, NeoEd, Softdocs, Dynamic Forms, paper forms, contract processes, etc.

Today, employee information and processes are managed across multiple systems and paper-based forms. Workday will bring many of these activities into a single platform, making tasks easier to complete and information easier to access.

Benefits of Workday include:

• One location for many  HR, payroll, benefits, and time-off activities
• Fewer paper forms and manual processes
• Faster access to personal and payroll information
• Improved accuracy and reporting
• More self-service options for employees
• Mobile access from smartphones and tablets

By bringing these functions together in one system, Workday will help streamline processes for employees across the College.

Personal Information

• View and update contact information
• Add and maintain emergency contacts

Organization Directory

• View organizational charts and team information

Benefits

• Access PEBA's site to:
  
  • Complete open enrollment
  • Update benefits after qualifying life events

Pay

• Manage tax withholding information
• Update direct deposit elections
• View pay statements

Time Off and Leave

• Request time off
• View leave balances

Performance and Goals

• Set goals
• Complete performance review activities
• Provide and receive feedback

Time Entry (Non-Exempt Employees)

• Enter and submit worked hours

In September and October, we will focus on generating awareness. Training will begin in November in preparation for the official January 1, 2027, go-live date. 

At launch, employees will be able to:

• Review and update personal information
• Add emergency contacts
• Verify and update tax withholding information
• Manage direct deposit elections
• Request and track time off

Additional features and functionality will be introduced over time.

ERPA is the College's implementation partner. ERPA is responsible for guiding the College to a successful implementation as well as providing two years of post-implementation "hyper care." During this period, ERPA will provide enhanced support to help the College address issues, optimize processes, increase utilization and make enhancements as users become more familiar with Workday.

The HCM project team is intentionally cross-functional, bringing together faculty and staff from academic, administrative and operational areas across the College. This broad representation ensures Workday is implemented with input from the people who understand the diverse processes, needs and experiences of the College community.

Project team members include Rhonda Gibby, HR; Cara Hamilton, Business Affairs; Luke VanWingerden, IT; Scott Wheeler, HR; Terri Ann Belk, HR; Barbara Peck, HR; Brooke Young, HR; Lisa Butler, Payroll; Robert Sweatman, IT; Bob White, IT; Paul Phelps, Engineering and Industrial Technology; Michelle Herndon, Academic Affairs; Kate Baggett, Strategic Communications; Ashley Ellison, Strategic Communications; Karen Potter, Strategic Communications; April White Pugh, Registrar's Office; Daniel Kuzbary, Institutional Research; Matt Simon, Arts & Sciences; Jackie Blakley, Business and Public Services; Anna Lee Travis, Health Education; David Moore, Academic and Career Foundations; Som Linthicum, Learning Commons; Daniel Adams, Easley Campus; Kevin Gilreath, Physical Plant; Josh Eppes, Campus Police; and Emma James, Fiscal Affairs.